Field Day: Submitting your Log

From Paul, KM4PT

Congrats!  The twenty-four-hour event has come to an end and you’ve got some contacts to contribute to the group score.  Awesome.

The ARRL wants you to use their web app form to submit your entry at:

When you go there in your browser, you’re going to be asked to fill out a form AND to submit your contacts.  

You can give them your contacts in the form of a Cabrillo formatted log OR a “Dupe Sheet” (which is simply a text file of your contacts categorized by band/mode with the call signs sorted alphabetically).

N3FJP can create Cabrillo files. And, on that same screen where Cabrillo files are created, there is a button labeled “Write Dupe File” that will create a Dupe Sheet for you.

  • Export your log using the Web Applet in a “Dupe Sheet” format

  • Use ARRL web app to submit your entry (and upload your log)


To submit your Field Day entry to the ARRL, do this:

  1. Delete any contacts from your log that you know need to be deleted.  (This could include any early contacts you created while testing.)

  2. In the N3FJP software, click the File menu and choose “Write Cabrillo (Contest Submittal) File…”
  3. In the pop-up form that appears, you can ignore all of those data entry fields!  (You’re going to fill out those fields online on the ARRL website.)
  4. At the bottom of the screen, click the button labeled “Write Dupe File” and you’ll be prompted to save the Dupe Sheet file to your computer.  (This is a text file that you can open with Notepad or any text editor.)
  5. You may also want to click the button labeled “Write / View Summary File” as this file contains a breakdown of the number of contacts per band/mode that you’ll need when filling out the ARRL web form. (You can derive this information from the Dupe Sheet but it’s broken down into a more easily viewable table in the Summary file.)

Okay, you’ve got your Dupe Sheet (or Cabrillo formatting log file) and you may also have your Summary file. It’s time to go to the ARRL Field Day data entry form to submit your entry.

The one important thing to remember when you submit your entry is to enter “WCARES-TN” in the field labeled Club or Group Name.


Following are the official ARRL rules for Field Day QSO submission

8. Reporting:

     8.1. Entries may be submitted to the ARRL via:

          8.1.1. Field Day Web App at or

     8.2. Entries must be postmarked or submitted by Tuesday July 26, 2022. Late entries cannot be accepted.

     8.3. A complete Field Day Web Applet Submission site entry consists of:

          8.3.1. An official ARRL summary sheet which is completed via web app at;

          8.3.2. Supporting information uploaded via web app. Supporting information must include:

      An attached list of stations worked by band/mode during the Field Day period (dupe sheet or an alpha/numeric list sorted by band and mode – a Cabrillo log can be submitted in lieu of a Dupe Sheet/Calls list by band/mode); and

      Proof of all bonus points claimed (copies of visitor logs, press releases, NTS messages handled, photographs, etc).

      The web app will display a confirmation number and email a confirmation of your Field Day entry to the email address entered via the app. Please be sure to record this confirmation number and/or save the confirmation email.

     8.4 While the preferred method of submitting entries is via the Web Applet, entries and/or supporting documentation may alternately be submitted via email to A complete non-web-app email submission consists of:

          8.4.1. An electronic copy of an ARRL summary sheet completely and accurately filled out;

          8.4.2. An attached list of stations worked by band/mode during the Field Day period (dupe sheet or an alpha/numeric list sorted by band and mode); and

          8.4.3. Proofs of bonus points claimed (copies of visitor logs, press releases, NTS messages handled, photographs, etc).

     8.5. A complete land/postal-mail or delivery non-electronic submission consists of:

          8.5.1. A complete and accurate ARRL summary sheet;

          8.5.2. An accompanying list of stations worked by band/mode during the Field Day period (dupe sheet or an alpha/numeric list sorted by band and mode); and

          8.5.3. Proofs of bonus points claimed (copies of visitor logs, press releases, NTS messages handled, photographs, etc).

     8.6. Complete station logs are NOT required for submission, and ARRL does not use the logs. The club should maintain log files for one year in case they are requested by ARRL HQ. However, a list of stations worked sorted by band and mode (dupe sheet) is required.

     8.7. Cabrillo format log files are NOT required for Field Day entries, but they will be accepted in lieu of the dupe sheets (but do not constitute an entry unless the web app (or a corresponding summary sheet with complete mailed entry) is also submitted.

     8.8. Digital images of proof of bonus points are acceptable.

     8.9. Electronic submissions are considered signed when submitted.

If you have other questions please contact Paul Tampien KM4PT ( .

WCARES Field Day 2022 – change of location

Note the change of location – now Public Safety Center (EOC) and home

Out of concern over the currently forecast high temperatures, the decision has been made to move this years WCARES Field Day back to the Public Safety Center for SSB and CW and at-home (for digital.)

Note that set-up will not happen until 8 AM on Saturday morning.

If you did not sign up because of weather conditions now is a good time to sign up for air conditioned spaces!

WCARES Field Day information can be found here.

To sign up and participate with WCARES click here.

There are still lots of openings for Phone, Digital and CW Operators.

Look for more details to follow here on the website, WCARES Notes and the Monday night net.

If you have other questions please contact Paul Tampien KM4PT ( .

June 2022 In-Person & Virtual Monthly Meeting: Surge Protection with Paul Havlik, WD9IOK

Paul Havlik (WD9IOK) gives a MasterClass in station grounding and surge protection. Paul worked for Square D (now Schneider Electric) for 28 years, so he certainly knows his stuff.

April 2022 In-Person & Virtual Monthly Meeting: MTEARS

Presentation by Tom Delker (K1KY). Tom talks about the MTEARS network… the Middle Tennessee Emergency Amateur Repeater System. This is a set of 34 linked repeaters that span most of the state of Tennessee.

March 2022 In-Person & Virtual Monthly Meeting: VHF/UHF Sideband

In this comprehensive video, Paul, WD9IOK gives you all the information you need to get involved in 6 meters and up (VHF and UHF) operations using SSB mode. There’s more than just FM to play with in the higher frequencies of ham radio!

February 2022 In-Person & Virtual Monthly Meeting: Maximize Your Signal Reception

For the February 2022 WCARES meeting, Tim, AD4CJ presents Maximize Your Signal Reception

Learn how to adjust your HF radio to maximize your signal reception. Tim delivers a presentation based on a PowerPoint stack that he put together back in 2016. It was good advice then and it’s good advice now!

00:53 Mechanics of Fine-tuning your radio
02:03 How to Fine-Tune Your Radio
03:14 How to Zero-Beat CW Signals
05:41 How to Accurately Tune a SSB Signal
09:50 Automatic gain control & RF gain
28:35 The use of preamps
29:23 Attenuators
36:45 Noise Reducer Circuits
39:16 Noise Blanker Circuits

Winter Field Day 2022

We will participate fully in Winter Field Day as individuals while working together for an aggregate score AND by staying in touch (virtually) throughout the weekend.

Saturday, January 29 1PM CST – Sunday, January 30 1PM CST

You can begin setup 24 hours before the event, starting Friday, January 28 at 1PM CST.
You are allowed a total of 12 hours of setup time.

For questions regarding WCARES Winter Field Day 2022, contact Paul Tampien (

(* This event counts towards WCARES participation requirements )

See the Rules link on the Winter Field Day website for all the details.

January 2022 Virtual Monthly Meeting: Solar Power for HAMs and Understanding NVIS

Solar Power for Hams presented by Tim, AD4CJ

Understanding NVIS from Paul Denisowski, KO4LZ of Rohde & Schwarz

Happy New Year – A message from our new EC

Happy New Year greetings to all WCARES members –

As most of you already know, Ed Hudgens stepped down as Emergency Coordinator at the end of 2021. Thank you, Ed, for the great job you did during the last two years. Your leadership was much appreciated.

Beginning today, I took on the role of EC with a few thoughts I am passing on for your consideration:

  • Given that WCARES is an ARRL ARES organization, we need to ensure that we, as a group, are always ready, willing, and able to provide Williamson County with reliable emergency communications support. After all, that is the reason the county government has invested so generously and continues to do so, in our communications infrastructure.
  • Training exercises and public service events are invaluable in honing our skills as emergency communications specialists. I challenge each of you to take part in as many of these activities as possible.
  • The skills of WCARES members and our resources do not have to be limited to Williamson County. As I reach out to the Emergency Coordinators of surrounding counties to exchange ideas and share best practices, please be open to assisting where needed.

We will discuss these topics and more at upcoming monthly meetings. In the meantime, please feel free to contact me if you have any questions or wish to share thoughts and ideas on the above comments or any other matters relevant to our organization.

I look forward to working with every one of you in the coming year!

Jeff Standifer


No Siren Monitoring until further notice.

Just a reminder that we will not be monitoring the Williamson Co. siren tests until further notice.

From Ed Hudgens, WB4RHQ:

The EMA is in the process of reworking the system, and until that is completed we will not be checking the sirens. – Ed